Write a wholesale tire RFQ as a size-by-size table, not as a paragraph. Each line needs application, size, construction, tread or pattern if you know it, quantity, and destination port. How to write a wholesale tire RFQ well means splitting OTR, TBR, agricultural, solid and run-flat into blocks so 23.5-25, 11R22.5, 18.4-30 and 7.00-12 never share one vague cell. Add TT/TL, dual or single, and a photo of a failed tire when the buy is a replacement. If you need mixed sizes in one 40ft, say so and ask for a stuffing plan. If you need OEM markings, say so on the same grid. A factory can quote a clean grid in one pass. A factory cannot quote “need tires, best price, all sizes.”
Most slow quotes are not shy factories. They are RFQs that mix a loader 20.5-25, a TBR 315/80R22.5, and a forklift 28×9-15 under one sentence. The desk has to unpack your intent before it can unpack a container.
China Baowu New Materials Co., Ltd. asks for application, size, quantity and destination port on the homepage and on about us. That is the minimum. The rest of this page is how you stop the second round of questions.
Key takeaways
- One line per SKU. Size, construction, quantity, port. No combined cells.
- Name the machine, not only the catalog category.
- Mixed containers need a stuffing request in the RFQ, not after the PI.
- Photos beat adjectives. “Quarry” is weaker than a cut 23.5-25 sidewall picture.
- Freeze substitutions in writing. A silent 18.00R25 swap for 18.00-25 is a different tire.
How to write a wholesale tire RFQ as a grid factories can quote
How to write a wholesale tire RFQ starts with a table you could paste into Excel. Columns that work: item, application, size, construction (bias/radial/solid/insert), tread code if known, TT/TL, quantity, remarks. Put destination port once in the header. Put Incoterms once if you already know FOB versus others. Do not hide the port in a signature block.
Example lines a desk can actually price:
- Wheel loader, quarry, 23.5-25, bias, L5, TT, 40 pcs, granite face.
- Dump truck, 14.00R25, radial, E4, TL, 20 pcs, 8 km haul.
- TBR drive, 11R22.5, radial, 80 pcs, regional mixed.
- Forklift solid, 7.00-12, indoor warehouse, 100 pcs, black compound.
If you do not know L5 versus L3, write the rock and the last failure instead of inventing a code. Wrong codes travel farther than empty cells.
ISO’s earth-mover tyre overview (2023) is useful when your OTR block needs a shared language for the product family. It is not a quote form. See ISO ICS 83.160.99.
What belongs in the header so packing and documents do not stall
The header should carry buyer name, destination port, target shipment window as a month (not a fake exact date you cannot keep), and whether this is a trial or a repeat. Repeat orders should paste the last confirmed pattern code. Trial orders should say trial.
Add inspection expectation in one sentence: photos of size and pattern before packing. Baowu describes that check on quality control. If you need certificates with the quotation, ask for the current set. Do not list certificate numbers you have not seen.
UNECE vehicle regulations (2024) belong in the header only when you are buying highway PCR or TBR that must meet a named regulation path. Do not stamp UNECE language onto a 17.5-25 loader line. Index: UNECE vehicle regulations.
When the grid is filled, send it through contact us or WhatsApp as a file, not as twelve voice notes. Voice notes lose the R in 18.00R25.
How to split mixed categories so one RFQ can still be one container
You can ship mixed sizes in one box. You cannot spec them as one product. Use section headers: OTR, TBR, agricultural, industrial solid, run-flat insert. Under OTR, split loader, dump, mining. A 23.5R25 can live in loader and dump lists. The tread cannot.
| Factor | Option A | Option B | Best for | Watch-out |
|---|---|---|---|---|
| RFQ shape | One paragraph | Size grid | Grid for any mixed wholesale buy | Paragraphs that hide TT/TL |
| Mix | Single category | Mixed OTR + TBR + solid | Mixed when the port and cash need one box | Letting 7.00-12 share a cell with 23.5-25 |
| Construction | Hyphen bias | R radial | Separate rows | “18.00-25/R25” as one SKU |
| Port | Missing | Named destination port | Always named | Changing port after stuffing notes exist |
| Substitution | Silent swap | Written alternate | Written 16.00-25 alternate if 18.00-25 is out | Packing the alternate without a mail |
Bottom line: the RFQ is the packing list’s parent. If the grid is sloppy, the container will be sloppy. If you want a mixed 40ft, ask for a stuffing plan and photos from the same file that holds the sizes.
NHTSA tire pages (2024) help when the PCR block of a mixed RFQ is for US-bound highway tires. Keep that block labeled. Link: NHTSA tires.
Common RFQ failures that create two-week delays
The usual failures are missing port, missing construction, quantities in “sets” without saying if a set is 4 or 6, and photos of the wrong pattern. Another failure is sending a competitor’s web title as a spec. Copy size and construction. Do not copy marketing sentences.
If you need OEM markings, state what can change (brand panel, paper, packing) and what cannot (size, construction, tread). If you need inspection photos, say how many per size. If you need the photo gallery style of loading shots, say loading photos required before doors close.
Do not invent years in business, plant capacity, or ISO certificate numbers in your own RFQ appendix. Ask for the current documents if a customer needs them.
How to write a wholesale tire RFQ freeze so the PI matches
How to write a wholesale tire RFQ freeze so the PI matches: when the quote returns, copy it back with yes/no on each line. That reply is the freeze. If 20.5-25 L3 was quoted and you needed L5, say no on that line. Do not accept a PI that says “OTR mixed” after you sent eight sizes.
Keep a simple revision tag (RFQ-01, RFQ-02). Wholesalers who skip revision tags argue about an old WhatsApp screenshot at stuffing time.
Use the shop only to confirm that a size family exists. The RFQ still has to name the exact stamp.
Questions buyers still ask
How to write a wholesale tire RFQ if I only know the size?
Write the size, the machine, and what the last tire died from. Skip fake tread codes. A line that says “20.5-25 wheel loader, gravel, cut sidewalls, 30 pcs, port X” is quoteable. A line that says “need L5 or similar, urgent” is not.
Should I put PCR, TBR and OTR on one RFQ?
Yes, if you want one conversation and maybe one mixed container. No, if your team will confuse them in the warehouse. If they share a file, they still need separate blocks and separate packing rows.
How many quantities should I show, trial or yearly?
Show the trial quantity you will actually ship, then optionally a yearly range as a remark, not as a fake PO. Factories plan curing against the trial. Inflated yearly numbers without a freeze help nobody.
Do I need to name Incoterms in the first message?
Name the destination port in the first message. Name Incoterms as soon as you know them. A port-free RFQ cannot produce a usable freight picture. Do not leave the port for a later “we will see.”
What photos should I attach?
Attach the failed tire (tread, sidewall, bead) and the current sidewall stamp. For inserts, attach the wheel. For mixed packing, ask for stuffing photos in return. Do not attach a catalog collage and call it the spec.
How to write a wholesale tire RFQ is finished only when the PI repeats the grid. Next step: paste a size grid with application, quantity and destination port, then send it to WhatsApp +86 131 7335 1630 or contact the wholesale desk. In daily files, the RFQs that get one-pass quotes are the ones that never hide an R marking inside a hyphen size. That is desk experience. Sources used for the language around product families and highway lines are the ISO earth-mover tyre overview (2023), UNECE vehicle regulations (2024), and NHTSA tires (2024).